2021 Parish Council Minutes of Meetings

PINCHBECK PARISH COUNCIL

COUN.  J. Avery presided at a Parish Council Meeting held on Monday, 6th December 2021 commencing at 7.30 pm.
                  
Attending:

Coun. Mrs. L. Andrew
Coun. Mrs. A. Gregory
Coun. Mrs. A. Savage
Coun. A. Chamberlain
Coun. D. Dickens
Coun. R. Dobbs
Coun. D. Houghton
Coun. T. Moore
Coun. P. Ruysen
Coun. O. Wood
                  
together with Clerk Mrs. Barbara Camps

Prior to commencement of meeting, a short report given by a resident intending to submit a planning application to SHDC in the near future.

It was agreed that for the following Agenda items the Parish Council go into Closed Session therefore deferring the items until the end of the agenda, upon any members of the public leaving.

1.   APOLOGIES FOR ABSENCE

Apologies for absence were received from Coun. Mrs. E. Beavis and Coun. Mrs. S. Jeffery

2.  DECLARATION OF INTEREST FROM MEMBERS

There were no Declarations of Interest registered by Members.

3.  CONFIRM MINUTES:   The following minutes were approved and agreed as follows:

Full Council Meeting – 20th September 2021

Proposed Coun. O. Wood/Seconded Coun. A. Chamberlain

New Blue Gowt Cemetery  –  15th November 2021

Proposed Coun. J. Avery /Seconded Coun. Mrs. A. Savage

Allotments Committee  -  24th November 2021

Proposed Coun. R. Dobbs/Seconded Coun. D. Houghton

4.  REVIEW ACTION TABLE: - FULL COUNCIL MEETING – 20TH SEPTEMBER 2021

All items within the Action Plan assigned and actions taken, except for update on action from Coun. Mrs. S. Jeffery relating to storage of aluminium cans.  

5.  CORRESPONDENCE

A list of planning applications determined by South Holland District Council circulated to all.

Email received from Woodland Trust advising contractors recently visited wood last month to carry out end of season mow, tidy fallen trees and branches.

A letter of thanks from Pinchbeck Branch of Royal British Legion, thanking for War Memorial refurbishment, poppy on poles and for safe road closure.

Circulated to all present, from Association of Local Councils in association with Society of Local Council Clerks a leaflet on Civility and Respect Project including a Bullying & Harassment Statement.  

Andrew McMaster, War Memorials Trust email confirming funding application now withdrawn.  Clerk to take close-up photographs and forward to Mr. McMaster.  If required, another officer may visit the war memorial to inspect.

From Lincolnshire ALERT an invitation to attend a webinar on Thursday 9th December from 5 to 6 p.m. on Counter-Terrorism Policing and Community Vigilance.

Message from Charlotte Kebbell regarding the St. Mary’s Churchyard and their Eco Award Scheme.  Letter passed to the Chairman.  Charlotte to be invited to speak regarding this during public forum at next meeting.

Letter from Chris Griffin advising that the slab pathway along the rear of the church in front of the bench seat is very uneven.  Clerk to inspect.

Lastly in receipt of recent notification of a Planning Appeal relating to:

H14-0730-21 – 47 Milestone Lane, Pinchbeck – Extension & Alterations to property

6.  TO DISCUSS PROCUREMENT OF ADDITIONAL SID

It was proposed by Coun. Mrs. A. Savage and seconded by Coun. Mrs. L. Andrew that a further SID be purchased together with the required wooden post. Agreed.  Most likely location for SID to be Dozens Bank where it is known there have been multiple car accidents/incidents.

7.  HIGHWAY/TRAFFIC MATTERS

1.  Copy of letter sent to Highways & Planning at SHDC from a resident living on Crossgate Lane.  The author expresses concern regarding narrowness of road, two blind bends and thirdly the amount of heavy traffic flowing regularly.  Letter has been copied and forwarded to Highways, LCC.

2.  Letter from Sir John Hayes advising of recent meeting with Mr. G. Scott, Chair of Spalding & Peterborough Transport Forum.  Mr. Scott concerned re speeding traffic through Pinchbeck and problems caused by lorries and pavement parking on Knight Street.  Mr. Scott suggested it would be useful to have meeting, involving Parish Council and Councillor Richard Davies.  Agreed that rather than set up this meeting, Mr. Scott be invited to the next Parish Council meeting scheduled for 31st January 2021.  Write to Sir John and advise that we intend to meet with Mr. Scott in the first instance.

3.  Coun. P. Ruysen raised the problem of parking along Stapleton Way, Off Enterprise Way close to Royal Mail Sorting Office.  Clerk to write to Highways. 

4.  Notification received that Sir John Hayes is awaiting information from LCC regarding proposed Weight Limit on Knight Street.

5.  Meeting to be arranged early 2022 to bring Highways & Lighting Committee to update Parish Council Traffic Strategy.

6.  Six House Bank, residents are erecting fences/gates opposite side to the pavement.  Clerk to check if there is a legal requirement regarding distance to be kept between fence/gate to edge of road.

8.  PINCHBECK COMMUNITY HUB & LIBRARY MATTERS (To include Vacancy for Caretaker)

Clerk gave an update on the recent activities in the Library.  Clerk delighted to advise of recent award received of third place in Volunteer of the Year category, at recent Pride of South Holland Awards.

Library require a replacement cleaner to commence as from 1st January 2022.   Clerk to place an advert on FB and interviews to be managed by Coun. Mrs. A. Savage and Coun. Mrs. A. Gregory.  Current post holder will remain managing Health & Safety matters, document shredding and banking

For a portal framed building 12 metres by 14 metres the cost would be in the region of £34,605.00.  This could then accommodate exercise classes and dog training classes.  Clerk to obtain another quotation.

9.   UPDATE ON NEW BLUE GOWT CEMETERY – Requested by Coun. D. Dickens

The current cemetery is filling up and members aware it would be advantageous to prepare ground to accept burials within three to five years.  Once contractor is sourced with a rigorous specification, then project could be moved forward.  Funding could be sought via borrowing monies.

Up-to-date costings presented to all present.  From 2018/2019 through to-date Parish Council has set aside, in total £110,000.  To-date £18,530.27 has been spent leaving a balance £91,469.73 unallocated. 

10.  UPDATE ON SMALL STRIP OF LAND AS PER ENQUIRY FROM PROSPECTIVE PURCHASER

Please see Confidential Minutes

11.   UPDATE ON LEASE FOR SPALDING FOOTBALL CLUB – LEAVESLAKE DROVE PLAYING FIELD

Please see Confidential Minutes
 
12.  TO REVIEW CURRENT GRASS CUTTING CONTRACTS

Councillors concerned regarding workload attached to all grass cutting contracts.  Current contracts are only for grass cutting and no extras for e.g. dyke bank, weeding and bottoming of dykes.  Grass cutting specifications to be reviewed and updated with each site to be visited and individual specs drawn up.  

13.  THE QUEEN’S PLATINUM JUBILEE CELEBRATIONS – JUNE 2022

1.  Proposed by Coun. T. Moore and seconded by Coun. Mrs. A. Savage that each child in the two primary schools be presented with a Platinum Jubilee Commemorative Medal at £2.99 per medal.  Agreed.  Clerk however to check with both schools this does not clash or infringe with any arrangements they currently hold in place.

2. Thursday 2nd June 2021 – Lighting of the beacon at the allotted time set down by Pageant Master to the Queen.  Suggested councillors could lead, using equipment held in the library, with a resume of the years through the reign of Queen Elizabeth II.  It was proposed by Coun. T. Moore and seconded by Coun. J. Avery that clerk to book Jeff Woods a.k.a. Pavanotti to entertain and lead on singing.  Suggestion made to have a hot dog stall on the Glebe Field and to also involve the Football Club.

3.  All councillors to advise clerk prior to next Full Council Meeting of any ideas/suggestions to enable firming up of arrangements.

14.  ALLOTMENT RENT REVIEW

Information received from Longstaffs relating to Allotment Rent Review to take effect as from 10th October 2022.  This to be discussed at next scheduled Parish Council Meeting.

15.  TO DISCUSS PROPOSAL AND PRICE TO TARMAC GLEBE FIELD DRIVE

Clerk obtained a price from the contractor who had resurfaced the Leaveslake Drove playing field.  Clerk to obtain further prices for the next parish council meeting.

16.  UPDATE OF BINS/DOG POO GLOVE DISPENSERS

Clerk to allocate a new metal floor bin to be located close to railings at front of cut-through from Market Way to Burma Avenue and place dog poo bag dispenser unit nearby.

Clerk to write to resident on Northgate, West Pinchbeck to seek their permission and agreement to locate new waste bin and dog poo bag dispenser unit on their land.

Coun. O. Wood agreed to place a new dog poo bag dispenser unit at the entrance to Pinchbeck Wood.

New waste bin and dog poo bag dispenser unit to be located along Herring Lane.

New waste bin and dog poo bag dispenser unit to be located at entrance of drive to Church/Village Hall, West Pinchbeck.

17.  TO DISCUSS MEMORIAL FENCING AND RESURFACING PATHWAYS

Please see Confidential Minutes.

18.  PROPOSAL TO EXTEND PINCHBECK WOOD – REQUESTED COUN. A. GREGORY

Proposed by Coun. Mrs. A. Gregory that PC consider extending the Pinchbeck Wood by one acre. It is known that trees are available via LCC.  

This to be an agenda item for the next Parish Council meeting.

19.  PINCHBECK PARISH COUNCIL – WEBSITE     https://pinchbeck.parish.lincolnshire.gov.uk/

Members present advised that new web-site was now set up.  New website details to be posted on FB. 

20. FINANCIAL REPORT

(i)   ACCEPT EXTERNAL AUDITOR REPORT FOR FINANCIAL YEAR 2020/2021

It was proposed by Coun. T. Moore and seconded by Coun. R. Dobbs that the External Auditor’s report for financial year 2020/2021 be accepted.  The report stated the Parish Council must answer ‘No’ to Assertion 4 of the Annual Governance Statement for 2021/2022 and ensure that it makes proper provision for the exercise of public rights during 2022/2023.  

(ii)  FINANCIAL REPORT/TO PASS ACCOUNTS

It was proposed by Coun. J. Avery and seconded by Coun. R. Dobbs that the Financial Report be accepted.  Agreed.

(iii)  TO RECEIVE ACCOUNTS FOR JULY/AUG/SEPT 2021

Copies of the accounts for July/Aug/Sept 2021 were furnished to all present.  Any councillor wishing further information to contact the clerk before January meeting.

21.  AOB

Coun. Mrs. A. Savage highlighted use of Swift Bricks in new properties.  Suggested this may be included in a possible new updated SELLP.

Question raised regarding total number of new houses that is projected for parish.  Chairman to ask at SHDC if there is any information available

Coun. Mrs. A. Gregory reported that the footpath along Northgate would benefit from a visit from SHDC with the mechanical cleaner.

Coun. O. Wood asked that the Parish Council consider monthly meetings to enable shorter meetings.

Coun. Mrs. L. Andrew requested that the resurfacing of car park on Six House Bank, be future agenda item.

Report of overgrown trees/bushes on piece of land between Tomblin’s garage and the junction of Northgate with Glenside North.  Clerk advised this has previously been reported.

Two houses on Six House Bank have erected gates and fencing on edge of the road, needs to be checked this adheres to planning consent.  Coun. A. Chamberlain to pass planning reference details to the Chairman.

22.  PLANNING APPLICATIONS – TO INCLUDE THE FOLLOWING:

The following planning applications approved:

H14-1032-21 – Crossgate Lane, 16 dwellings, Reserved matters

H14-0983-21 – Adj 1 Forge Cottage, Glenside South, New house

H14-0987-21 – 1 Forge Cottage, Glenside South, two storey side extension

H14-1218-21 – Land at Yews Farm, Spalding Road – Hybrid Application for 100/300 homes

Agree in principle to this application but requested following points be taken into consideration:

a)  Provision for pedestrians and cyclists travelling between Pinchbeck and Spalding 

b)  Ensure 4 hectares of green space adjacent to Market Way is fully protected for now and future years

c)  Market Way not to be used by development traffic

d)  Heavy traffic not to come through Pinchbeck to access site during development

e)  Ensure Blue Gowt Lane/Blue Gowt Drove are not used by developer traffic
 
H14-1205-21 – Lake Ross, Dozens Bank, Change of use of land to caravan site 

To submit multiple objection to this planning application:

a)  Site is within open countryside

b)  This site is not included within the development boundary within the SELLP

c)  Clearly shows over-development of the site 

d)  Level of accommodation suggested appears in excess of the number of fishing pitches available

e)  Would advise that current restrictions on this site are being adhered to

There being no further business before the meeting and it therefore concluded at 10.15 p.m.