26 January 2026 - Parish Council Meeting
Draft minutes subject to approval at the next meeting.
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Minutes of Pinchbeck Parish Council meeting held at 19:30 on Monday, 26 January 2026, at The Hub, 48 Knight Street, Pinchbeck, PE11 3RU.
Present: Cllr Ann Savage (Chair), Cllr James Avery (Vice-Chair), Cllr Andy Chamberlain, Cllr Geoff Garner, Cllr Audrey Gregory, Cllr Samantha Jeffery, Cllr Terry Moore, Cllr Peter Ruysen, Cllr John Smith, Cllr Elizabeth Sneath, Cllr Phil Tweddell, Cllr Oliver Wood, Mr Robert Smith (Clerk), Ms Nicola Jowett (Administration Assistant).
Absent: Cllr Emma Beavis, Cllr Toby Hughes.
Press & Public: No members of the press or public were present.
Unless otherwise stated, actions were assigned to the Clerk.
26.005.Apologies for absence were received from Cllr Emma Beavis and Cllr Toby Hughes.
26.006.Declarations of interest and requests for dispensation – none.
26.007.Representations from members of the public – none.
26.008.To approve the minutes of previous meetings
01.It was RESOLVED to approve the minutes of the Parish Council meeting held 08 December 2025.
02.It was RESOLVED to approve the minutes of the Extraordinary Parish Council meeting held 05 January 2026.
26.009.Clerk’s report / matters arising
01.Planning comments had been submitted to the District Council (SHDC), as resolved at the last meeting.
02.An expression of interest has been submitted to the County Council (LCC) in respect of the annual parish grass cutting agreement. LCC proposals are awaited which will be put to the Parish Council for consideration prior to any approval.
03.Work on the internal audit for y/e 31 March 2026 had commenced.
26.010.To consider financial matters
01.It was RESOLVED to approve the December 2025 bank reconciliation and cash book (appendix 1).
02.It was RESOLVED to ratify approval of payments made up to 31 December 2025 (appendix 2).
03.It was RESOLVED to approve payments to 26 January 2026 (appendix 3).
04.The Parish Council considered the draft budget and precept for 2026/27, together with the recommendation from the Finance Committee.
05.It was RESOLVED to approve the Financial Budget for 2026/27.
06.It was RESOLVED to set the Precept for the financial year 2026-27 at £164,578, which equated to £1.50 per week per Band D household, an increase of 9.7% on the previous year, or 13.2p / week.
26.011.Noticeboard at Six House Bank
01.It was noted that a letter before claim had been issued to Willow Tree Joinery, for the return of the deposit for the new notice board, work which had not been undertaken.
02.It was RESOLVED to authorise commencement of County Court proceedings to recover the deposit and to pay the applicable court fee.
03.Cllr Garner would consult with West Pinchbeck residents as to the need and best location for a noticeboard.
26.012.To consider recent correspondence
01.It was RESOLVED to approve the application for Pinchbeck Carnival to use Rotten Row playing field on 13 June 2026, subject to risk assessment and insurance documents being received.
02.A resident’s comments relating to planning application H14-0871-25 were noted. It was agreed to take no further action.
03.The latest library statistics were received and noted.
04.It was noted that a complaint had been received from Pinchbeck UTD Ltd alleging procedural breaches by the Parish Council. In accordance with the Council’s Complaint Policy this would be considered at the next ordinary Parish Council meeting, 23 February 2026.
26.013.To consider planning applications
01.Current Planning Consultations:
i.H14-0043-26: 1 Atkinson Cottage, Northgate. PE11 3TB. Extension. It was RESOLVED to support the application.
ii.H14-1288-25: Nunnerley House Farm Leaveslake Drove. PE11 3QJ. Conversion of agricultural building to residential use. It was RESOLVED to make no comment.
iii.H14-1132-25: Rose Villa, 91 Six House Bank PE11 3QG. Amendment removing proposed porch. It was RESOLVED to support the application.
02.Comments submitted on previously emailed planning consultations
i.SNN0067-25: naming the road adjacent to 16 Crossgate Lane as “The Paddocks” had been supported.
ii.PL/0065/24: no comment.
iii.H14-1195-25: no comment.
iv.H14-1175-25: no comment.
v.H14-1219-25: no comment.
vi.H14-1170-25: no comment.
vii.H14-1286-25: no comment.
03.Meridian Solar Farm Consultation. It was RESOLVED to make no comment.
26.014.To note District Council planning decisions
01.H14-1199-25: Middledene, Surfleet Road PE11 4AG. Condition Compliance. Approved.
02.H14-1173-25: 7 Bear Lane, PE11 3XA. Roof solar panels Lawful Use Certificate. Approved.
03.H14-1124-25: 5 Holwood Drive, PE11 5AD. Gazebo. Approved.
04.H14-1105-25: Land Off Crossgate Lane. Condition Compliance. Approved.
05.H14-1093-25: J O Sims Ltd, Pudding Lane, PE11 3TJ. Loading dock. Approved.
06.H14-1035-25: 18 Viceroy Drive, PE11 3TS. TPO. Approved.
07.H14-1029-25: Fleming Road, PE11 3YR. Loading Building. Approved.
08.H14-1017-25: The Bell Inn, 33 Church Street. Conversion to flats. Modification. Approved
09.H14-1002-25: The Bell Inn 33 Church Street. Change of use. Refusal.
26.015.Highways matters
01.It was noted that responsibility for the Speed Indicator Devices would sit with Cllr Wood and Cllr Hughes.
26.016.New Councillor Committee appointments
01.It was RESOLVED to appoint Cllr Toby Hughes to the Personnel Committee and to the Hub & Library Committee.
02.It was RESOLVED to appoint Cllr Elizabeth Sneath to the Cemetery Committee and to the Hub & Library Committee.
26.017.Committee Reports and Recommendations
01.The minutes of the last Finance Committee meeting were received, and it was RESOLVED to approve the Committee’s recommendations.
02.The minutes of the last Cemetery Committee meeting were received, and it was RESOLVED to approve the Committee’s recommendations.
26.018.Exclusion of press and public
It was RESOLVED to enter closed session in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 for the remainder of the meeting (confidential legal and staffing matters).
26.019.Quotes for works
01.It was RESOLVED to order 40 boxes of economy bags Dog poo refill dispenser bags @ £872.80 excl. VAT.
02.Noting that the works were within this year’s budget, it was RESOLVED to authorise the following works:
i.Safety Inspection remedial work Leaveslake Drove @ £2,788.50 excl. VAT.
ii.Surfacing replacement Leaveslake Drove @ £6,615.50 excl. VAT.
iii.Safety Inspection remedial work Rotten Row @ £1,288.50 excl. VAT.
03.It was RESOLVED to approve the purchase of a storage shed/container for Hub & Library. This was to be funded by a kind donation from the Community Land Trust with any balance sourced from the AKOE Fund.
04.It was RESOLVED to approve the quote for the War memorial fencing @ £1,566.67 excl. VAT.
05.It was RESOLVED to approve the following works at Blue Gowt Lane Cemetery:
i.Water supply to central roadway @ £1,887.54 excl. VAT.
ii.Headstone Concrete Strips (approx. 87m) @ £5,012.66 excl. VAT.
iii.New Tarmac Footpath (~70m x 1.2m) @ £19,570.92 excl. VAT – subject to receipt of an additional quotation with final approval delegated to the Chair and Vice-Chair.
iv.Proportionate demobilisation costs.
06.Cllr Moore would investigate the availability of grants to finance the planting of hedges at the new cemetery.
26.020.Parish Council Land
01.A confidential summary of legal advice relating to the Glebe Field was circulated to members. The paper was received and noted. No decision was taken. It was noted that the matter had been scheduled for consideration at the Extraordinary Meeting on Thursday 29 January 2026. Members were reminded of the requirement to maintain confidentiality, to keep an open mind, and to avoid predetermination. The paper was collected by the Clerk at the end of the meeting.
02.Starlode Drove (proposed land sale): no further progress to report.
03.Leaveslake Drove Playing Field: no further progress to report.
26.021.Cemetery Matters
01.A Ministry of Justice licence had been submitted for a limited cemetery investigation.
26.022.To consider Staffing & Administration matters
01.An update was received on office staff appraisals completed for 2025-26.
02.The remaining staff appraisals were yet to be completed.
The Chair closed the meeting at 20:42.