2026 Minutes

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.	Pinchbeck Parish Council Minutes of the Extraordinary Parish Council meeting held at 18:00 on Monday, 12 October 2026, at Pinchbeck Hub & Library, 48 Knight Street, Pinchbeck, PE11 3RU.

Present: Cllr James Avery (Chair), Cllr John Smith (Vice-Chair), Cllr Emma Beavis, Cllr Andrew Chamberlain (from 18:05), Cllr Terry Moore, Cllr Peter Ruysen, Cllr Elizabeth Sneath (from 18:05), Cllr Phil Tweddell, Cllr Oliver Wood and Mr Robert Smith (Clerk).

Absent: Cllr Geoff Garner, Cllr Toby Hughes, Cllr Samantha Jeffery and Cllr Ann Savage.

Press & Public: None.

Unless otherwise stated, actions arising were assigned to the Clerk.

26.175.Attendance and apologies for absence

Members’ attendance was noted. Apologies for absence were received from Cllr Geoff Garner, Cllr Toby Hughes, Cllr Samantha Jeffery and Cllr Ann Savage. Cllr Elizabeth Sneath had advised that she would arrive late. Cllrs Andrew Chamberlain and Elizabeth Sneath arrived at 18:05.

26.176.Declarations of interest and requests for dispensation

No declarations of interest or requests for dispensation were made.

26.177.Public participation

No members of the public were present and no representations were received.

26.178.Exclusion of press and public

It was RESOLVED, under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, to exclude the press and public during item 26.179 because publicity would be prejudicial to the public interest by reason of the confidential legal advice and commercially sensitive negotiations to be considered. The motion was proposed by Cllr James Avery, seconded by Cllr John Smith and carried unanimously, with nine votes in favour. The meeting entered confidential session at 18:05.

Cllr John Smith left the meeting immediately after the exclusion vote, at approximately 18:05, and returned at 18:09.

26.179.The Glebe Field — proposed lease or licence to Pinchbeck Utd Ltd

The Council considered the Chair’s report, proposals for the future occupation and use of the Glebe Field by Pinchbeck Utd Ltd, and legal advice in confidential session.

It was RESOLVED to approve a revised basis for a formal proposal to Pinchbeck Utd Ltd and to instruct the Council’s solicitors to prepare a draft agreement. The detailed terms and resolutions are recorded in the confidential meeting notes.

The Clerk would prepare instructions for approval by the Glebe Field Working Party. The Working Party was authorised to review and approve the draft for submission to the club and to negotiate within the remit agreed by the Council. The final agreement, including any negotiated amendments, would return to the full Parish Council for approval before signature.

Cllr Elizabeth Sneath was appointed to the Glebe Field Working Party.

The Chair closed the meeting at 19:25.