21 July 2025 Personnel Committee
Draft minutes subject to approval at the next meeting.
Select for downloadable / printable pdf version
Minutes of meeting held 19:00hrs, Monday, 21 July 2025, at The Hub, 48 Knight Street, Pinchbeck, PE11 3RU.
Present: Cllr Geoff Garner, Cllr Ann Savage (from 19:12pm), Cllr John Smith, Cllr Oliver Wood, Mr Robert Smith (clerk), Mrs Nicola Jowett (Admin Assistant).
Absent: Cllr Audrey Gregory.
In accordance with the Committee’s terms of reference, the meeting was held in closed session due to reasons of confidentiality under the Public Bodies (Admission to Meetings) Act 1960 s.1(2).
25.01.It was resolved to elect Cllr Wood to chair the meeting due to the delayed arrival of Cllr Savage.
25.02.Apologies for absence were received from Cllr Jeffery.
25.03.There were no declarations of disclosable interest nor requests for dispensation.
25.04.It was resolved to approve the minutes of the meeting held on 9 September 2024.
25.05.Staff documentation.
01.Outside worker employment contracts.
i.It was resolved to approve revised employment contracts for the Parish Council’s outside workers, incorporating proposed amendments. The contracts were to be implemented as soon as practicable.
02.Outside worker job descriptions.
i.It was resolved to approve the updated job descriptions for the outside workers, incorporating job title changes. To be implemented with the employment contracts.
03.Matters relating to outside workers job schedules were resolved appropriately.
04.Use of Croner HR system.
i.The Clerk reported that an HR audit was scheduled for September 2025 and outlined ongoing work to integrate current practices into the Croner system.
25.06.Council Policies.
01.It was resolved to recommend the following policies to Full Council for adoption:
i.Staff Training & Development Policy (as circulated)
ii.Staff Grievance & Disciplinary Procedure (as circulated)
iii.Hybrid Working Policy, amended to remove references to individual staff members
iv.IT & Equipment Policy (as circulated).
25.07.Office Administration.
01.It was resolved to recommend proposed staff expense contributions to Full Council:
25.08.Personnel Risk Assessments.
01.It was resolved:
i.That office staff complete self-assessments of their display screen equipment (DSE) setups at both home and office locations
ii.That further research be undertaken into home office risk assessments
20:37hrs Cllr Smith left the meeting.
25.09.Staff appraisals
01.It was resolved to schedule staff appraisals for October 2025, with the intention of implementing six-monthly reviews thereafter.
25.10.Agenda items for future meetings.
01.Annual Salaries Budget – to be reviewed in October 2025
25.11.It was resolved to hold the next meeting 18:00hrs, Monday 13 October 2025.
The chair closed the meeting at 21:02hrs.