19 May 2025 Parish Council Meeting
Draft minutes subject to approval at the next meeting.
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Minutes of the Annual Parish Council meeting held 19:30hrs, held Monday, 19 May 2025, at The Hub, 48 Knight Street, Pinchbeck, PE11 3RU
Present: Cllr James Avery, Cllr Andy Chamberlain, Cllr Geoff Garner, Cllr Audrey Gregory, Cllr Samantha Jeffery, Cllr Terry Moore, Cllr Peter Ruysen, Cllr Ann Savage, Cllr John Smith, Mr Robert Smith (Clerk), Mrs Nicola Jowett (Administration Assistant), one member of the public.
Absent: Cllr Emma Beavis, Cllr Phil Tweddell, Cllr Oliver Wood
Unless otherwise stated, actions to be undertaken by the clerk.
25.071.Cllr Avery nominated Cllr Ann Savage for the position of Chair, seconded by Cllr Peter Ruysen. There being no other nominations, it was unanimously resolved to elect Cllr Ann Savage as Chair for the ensuing year.
25.072.It was unanimously resolved to elect Cllr Avery as Deputy Chair for the ensuing year.
25.073.Apologies for absence were received from Cllr Beavis, Cllr Tweddell, Cllr Wood, and District Cllr Sneath.
25.074.There were no declarations of disclosable interests, nor requests for dispensation.
25.075.There were no representations from members of the public.
25.076.It was resolved to approve the minutes of the Parish Council meeting held 28 April 2025.
25.077.Cllr Avery had given his previous chairman’s report earlier in the meeting. There was no additional report.
25.078.Clerk’s report / matters arising not on the agenda.
01.The Hub & Library had been experiencing Broadband issues due to a BT error whilst upgrading the phone lines. The issue was being addressed.
02.Planning comments had been submitted to the District Council (SHDC), as resolved.
03.Work on the Emergency Community Plan, headed by Cllr Savage, was to be organised.
04.The application for access to Barclays with signatory changes was still in progress.
05.The Lloyds payment card via Unity Trust Bank for the clerk had arrived. It was resolved to acquire a card for Admin Assistant.
06.A new baby changing unit was still to be fitted in the men’s/disabled toilets in the hub.
07.Mole clearance of the War Memorial had been completed.
08.Drone photography of Cherry Holt Cemetery was underway.
09.The extended warranty of the Elan City speed signs had been commissioned.
10.A meeting with Centurion Traffic Management for the Remembrance Day parade had been arranged.
11.Additional quotes for the repair of the Glebe Field driveway were yet to be reviewed by the Open Spaces committee.
25.079.Appointments to committees were resolved as follows (new members in bold).
01.Finance Committee: Cllr Avery, Cllr Beavis, Cllr Chamberlain, Cllr Jeffery, Cllr Moore, Cllr Ruysen, Cllr Tweddell.
02.Personnel Committee: Cllr Garner, Cllr Gregory, Cllr Jeffery, Cllr Savage, Cllr Smith, Cllr Wood.
03.Hub & Library Committee: Cllr Beavis, Cllr Jeffery, Cllr Gregory, Cllr Savage, Cllr Smith.
04.Cemetery Committee: Cllr Avery, Cllr Beavis, Cllr Moore, Cllr Ruysen, Cllr Savage, Cllr Wood.
05.Open Spaces Committee: Cllr Avery, Cllr Chamberlain, Cllr Garner, Cllr Moore, Cllr Ruysen, Cllr Savage, Cllr Tweddell, Cllr Wood.
25.080.It was resolved to nominate to representatives on outside bodies.
01.South Holland Voluntary Hospital Car service: Cllr Garner.
02.Police Liaison: Cllr Smith.
03.Village Hall Committee: Cllr Avery, Cllr Beavis.
20:24hrs Cllr Smith left the meeting.
25.081.Financial matters.
01.It was resolved to approve April 2025 bank reconciliation & transactions (see appendix 1).
02.It was resolved to approve to 19 May 2025 payments (see appendix 2).
03.It was resolved to approve the dates for the exercise of public rights – Wednesday 25 June 2025 to Tuesday 5 August 2025.
04.It was resolved to approve the financial accounts for y/e 31 March 2025.
05.It was noted that LGA 1972, s137 expenditure for y/e 31/03/2025 of £3,712.89 inclusive of VAT, was within the Parish limit (£10.81 x 4,861 electors = £52,560.41).
06.It was resolved to adopt an Asset Register De Minimis Policy, with a threshold of £100 for individual asset registration, effective from 1 April 2025.
07.It was resolved to approve the Asset Register as at 31/03/2025.
08.It was resolved to approve bank mandates and account signatories.
09.It was resolved to approve existing variable direct debits.
10.It was resolved to adopt updated Financial Regulations as circulated by the clerk.
11.It was resolved to adopt an updated Risk Register as circulated by the clerk.
20:36hrs Cllr Smith returned to the meeting.
25.082.Correspondence.
01.An intended donation to Pinchbeck Youth Club from the previous club was noted with thanks.
02.It was resolved to delegate investigating the purchase of a lidded bin at the Leaveslake Drove Play Area, to the Open Spaces Committee.
03.It was resolved to task to the Open Spaces Committee a review of the locations and emptying of Parish Council waste bins.
04.It was noted that SHDC were adopting a ‘no mow’ May.
05.The bus stop on Pennytoft Lane/Mountbatten Way was scheduled to be cleaned later in the week. Following a refusal by Lincolnshire County Council to address weeds at the bus stop, Parish Council contractors were to be instructed. A review of the cleaning and inspection of the Parish Council’s bus stops was to be undertaken.
25.083.Planning applications
01.H14-0466-25: Seckford Lodge, Spalding Road, PE11 3UD. Extensions & alterations. It was resolved to support the proposal.
02.H14-0469-25: The Anglian Business Centre, Mill Green Road, PE11 3PY. Compliance conditions. It was resolved to make no comment.
03.H14-0451-25: The Anglia Business Centre, Mill Green Road, PE11 3PU. Non-material amendment. It was resolved to make no comment.
04.H14-0440-25: 4 Redmile Close, PE11 3UT. Rear extension. It was resolved to support the proposal.
05.H14-0434-25: Crowtree Farm, Old Hall Lane, PE11 4AJ. Detached Garage. It was resolved to support the proposal.
06.H14-0414-25: Land north of Wardentree Lane. Non-material amendment. It was resolved to make no comment.
07.H14-0393-25: 8 Ravensbourne Road, PE11 5AE. First Floor Extension. It was resolved to support the proposal.
25.084.The Council noted the following South Holland planning decisions.
01.H14-0399-25: Off Mill Green Road, PE11 3PU. Agricultural Storage Building. Approved.
02.H14-0275-25: Manor Lodge, Herdgate Lane, PE11 3UP. Extension. Refused.
03.H14-0229-25: The Anglia Business Centre, Mill Green Road, PE11 3PU. Condition Compliance. Approved.
04.H14-0219-25: Whitebeams, 1 Money Bridge Lane, PE11 3QB. Replacement single storey extension. Approved.
05.H14-0176-25: 1 Oldham Drive, PE11 3XZ. Extension. Approved.
25.085.Highways matters.
01.Cllr Savage and Cllr Moore were to review the Council’s Traffic Management Strategy.
25.086.It was resolved to submit SHDC registration to permit on-site food preparation at the Hub.
25.087.The Finance Committee would be undertaking a review of Farm Business tenancies and allotments.
25.088.It was resolved to approve current agreements and arrangements with outside bodies including Lincolnshire County Council (LCC) grass cutting agreement and The Hub Lease, which was subject to renewal April 2026.
25.089.It was resolved to approve subscriptions as circulated by the clerk.
25.090.It was resolved to approve updated Standing Orders as circulated by the clerk.
25.091.It was resolved to readopt all other existing policies and procedures.
25.092.It was resolved to approve the following Parish Council meetings commencing at 19:30hrs for the forthcoming year:
·23 June 2025
·28 July 2025 (to be held at West Pinchbeck Village Hall)
·29 September 2025
·27 October 2025
·17 November 2025
·15 December 2025
·26 January 2026
·23 February 2026
·30 March 2026
·27 April 2026
·18 May 2026 (Annual Meeting of the Parish Council)
25.093.It was resolved to hold the Annual Assembly of the Parish Meeting 18:30hrs Monday, 16 March 2026.
21:17hrs one member of the public left the meeting.
25.094.It was resolved to move into closed session on the grounds of confidentiality in accordance with the Public Bodies (Admission to Meetings) Act 1960 s.1(2)
25.095.To consider quotes for work.
01.It was resolved to award works for new railings at Cherry Holt Cemetery to RB Wood and Weld @ £2,527.50 excl. VAT.
02.It was resolved to go ahead with quote from TN Sneath to level the soil heap at Cherry Holt Cemetery @ £750.00 excl. VAT.
25.096.Parish Council land.
01.The clerk and Cllr Moore would undertake a site review of Parish Council land at Starlode Drove.
02.It was resolved to write off Farm Business Tenancy (FBT) invoice relating to tenancy verbally surrendered to the previous clerk.
03.It was resolved for the clerk to write to FBT tenant regarding overdue payment.
04.A meeting had been arranged with Longstaff to discuss outstanding matters.
05.Pending matters relating to the Glebe Field were to be actioned.
25.097.Staffing & Administration.
01.The Personnel Committee were to consider the matter of annual staff appraisals.
The Chair closed the meeting at 21:50hrs.