2026 Meeting Agenda

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Notice is hereby given, and all members of the Open Spaces & Assets Committee are summoned to attend a meeting to be held 19:30 Monday, 14 September 2026 at Pinchbeck Community Hub & Library.

Robert Smith
Clerk
Pinchbeck Parish Council
03 September 2026
clerk@pinchbeck-pc.gov.uk   

AGENDA

1.To note attendance and to receive apologies for absence.

2.To receive declarations of pecuniary or other interests and requests for dispensation.

3.To approve the minutes of the previous meeting.

4.To receive an update on matters arising from the previous minutes not covered in the agenda.

5.To consider matters relating to the Council’s parks and play areas.

i.To receive an update on repairs and quarterly inspection reports.

6.To consider quotes for works.

7.To confirm dates of future meetings.

8.To consider resolving that, pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting during consideration of the following items, as publicity would be prejudicial to the public interest by reason of the confidential and commercially sensitive nature of the business to be transacted; and to agree that the Council’s appointed land agent and any representative attending with them may remain for item 9 in order to provide professional advice.

Confidential Business

9.Farm Business Tenancy tenders - delegated authority under Parish Council minute 26.150.05

i.To open and formally record all tenders received by the closing date for the Parish Council's agricultural land offered under the published letting particulars.

ii.To consider and evaluate the tenders, taking account of the published terms and the advice of the Council's land agent, and to select the successful tenderer or tenderers for the holding as a whole or for any combination of the individual lots.

iii.To award the five-year Farm Business Tenancies on the terms set out in the letting particulars, subject to any non-material amendments recommended by the Council's professional advisers and considered to be in the Parish Council's best interests.

iv.In respect of the land at Flaxmill Lane, to exercise the authority previously granted by the Parish Council to identify a preferred bidder and, in consultation with the Chair and Clerk, negotiate and agree an appropriately short or flexible Farm Business Tenancy so that the land remains maintained and income-producing without prejudicing the Council's consideration of the outstanding proposal.

v.To authorise the Clerk, in consultation with the Chair, to instruct the Council's land agent and legal advisers to prepare the resulting tenancy documentation, provided that any material departure from the published letting terms, substantial unbudgeted financial commitment or matter outside the authority delegated under minute 26.150.05 shall be referred to the Parish Council for approval.

10.To consider any confidential quotes.