2026 Meeting Agenda

26.180.To note members’ attendance and to receive apologies for absence.

 

26.181.To receive declarations of disclosable pecuniary interests and other interests required to be declared under the Council’s Code of Conduct, and to consider and determine any written requests for dispensation.

 

26.182.Public Forum: To receive representations from members of the public.

 

26.183.To approve the minutes of the Parish Council meeting held on 28 September 2026 and the Extraordinary Meeting held on 12 October 2026, and to authorise the Chair to sign them as true records.

 

26.184.To receive the Chair’s report.

 

26.185.To receive the Clerk’s report and note progress on actions arising from previous decisions.

 

26.186.To consider financial matters:

i.To approve the September 2026 bank reconciliation and cash book.

ii.To approve payments to 26 October 2026, as listed in the payment schedules.

iii.To receive the second-quarter budget monitoring report to 30 September 2026 and agree any required budget adjustments identified in the report.

iv.To agree the timetable and arrangements for preparing the 2027/28 budget and precept proposals.

 

26.187.To consider recent correspondence.

 

26.188.National Grid Weston Marsh to East Leicestershire project.

i.To receive the Working Party’s update, including residents’ representations and any site visit findings; consider and approve the Council’s Stage 2 consultation response; and authorise arrangements for finalising and submitting it by 3 November 2026.

 

26.189.To consider planning applications and agree the Council’s consultation responses.

 

26.190.To note District Council planning decisions.

 

26.191.Planning consultation arrangements

i.To consider the implications of changes to District Council planning decision-making, review the Council’s arrangements for responding to consultations, including the Clerk’s delegated authority, and determine whether to develop proposals for a Planning Committee or Working Party and its terms of reference.

 

26.192.Highways matters

i.To receive updates on roadworks, road closures and outstanding matters raised with Lincolnshire County Council and Anglian Water, including Surfleet Road and pedestrian accessibility; and agree further representations and arrangements for reviewing the Parish Council’s traffic strategy.

 

26.193.Blue Gowt Lane Cemetery

i.To receive an update on the additional works, including the concrete memorial landing strips approved on 28 September; consider any further works, quotations or variations requiring Council approval; and authorise implementation within the scope and expenditure approved.

 

26.194.Grounds maintenance contract from April 2027

i.To consider and approve the revised specification and site plans; determine the contract period, tender structure, evaluation criteria and procurement timetable; and authorise issue of the tender documents for the contract commencing on 1 April 2027.

 

26.195.Proposed cycle pump track

i.To consider progress following the proposal raised at the September meeting, including possible locations, design, indicative costs and funding, and agree the next steps for assessing feasibility and consulting interested parties.

 

26.196.Parks, play areas, churchyards, and open spaces

i.To receive updates on works in progress.

ii.To consider any quotations or expenditure requiring Council approval.

 

26.197.Remembrance Sunday arrangements

i.To receive an update on arrangements for 8 November 2026, including highway permission, traffic management, resident notifications, marshals and the service, and agree any remaining responsibilities and expenditure requiring approval.

 

26.198.To resolve, under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, to exclude the public and press during items 26.199 because publicity would be prejudicial to the public interest by reason of the confidential legal advice and commercially sensitive information to be considered.

 

 

26.199.To consider matters relating to Parish Council land:

i.The Glebe Field – to receive an update and consider legal advice, any draft Heads of Terms and the Working Party’s recommendations; to consider and, if agreed, resolve under Standing Order 26(a) to suspend Standing Order 7(a) and the seven-clear-days’ notice requirement in Standing Order 9(b), solely to enable reconsideration at this meeting of the lease or licence terms agreed on 12 October 2026; subject to that suspension being approved, to reconsider those terms, including the financial terms, determine any amendments and authorise further negotiations and instructions to the Council’s solicitors.

ii.PlayZone – to receive an update on the proposed project and land arrangements and determine any further action and instructions to advisers.

iii.Leaveslake Drove – to receive an update on the proposed occupation arrangements and determine any terms, action or instructions requiring Council approval.

iv.Starlode Drove – to consider progress on the boundary and proposed land arrangements, legal advice and costs, and determine the Council’s response and further instructions to its solicitors.

v.Farm tenancies and garden allotments – to receive an update on completion of the agreements, including arrangements for land associated with the Community Land Trust proposal; to consider the land agent’s recommendation regarding the proposed parties to the Peloton tenancy and their respective liabilities; to approve any outstanding terms or variations; and to authorise completion within the terms approved by the Council.